This article contains the following:
1. Overview
2. How do I create a Zoom account?
3. How do I log in to Zoom?
4. How do I set up my virtual meetings?
5. How do I update my virtual meetings to support password protection?
6. How do my students log in to Zoom?
7. Recommended Zoom settings
8. How can I get help with using Zoom?

Overview

We know many districts are rapidly transitioning to remote instruction, and we want to help. 

Clever has partnered with Zoom to make video conferencing free for all districts experiencing school closures.

If your district is closed, or planning for a closure, your district can request a special Zoom account for your district. Zoom accounts setup through Clever will include the following:

• Unlimited teacher accounts
• No time limit on class sessions (40 minute limit removed)
• Single sign-on via the Clever Portal
• Support for PCs, Macs, Chromebooks, iPads, Android phones & iPhones 
• Breakout Rooms for small-group discussions

Through this partnership, Zoom is making all of these features available at no charge through July 1, 2020.

How do I create a Zoom account?

Adding Zoom and creating accounts are managed at the district level. District administrators can find directions for adding the Zoom integration here. 

If you do not see the Zoom app in your Portal, please contact your district help desk. 

How do I log in to Zoom?

1. Log in to the Clever Portal
2. Click on the Zoom icon.

You are now logged in and will be directed to your Zoom profile! On this page, you can find your Personal Meeting ID URL that you will share with your students.  

How do I set up my virtual meetings?

Step 1: Log in to the Clever Portal

Step 2: Create a Teacher Page for each of your classes. Instructions can be found here.

Step 3: Click on the Zoom application in the Clever Portal

Step 4: Click on "Schedule a Meeting" 

Step 5. Enter the details for your class. For example:

              Topic: 1st Hr - Algebra
              When: 8:00am - 8:52am

Step 6: Select "Recurring meeting". 

Step 7. Select "Save". On the next screen, click "Copy the invitation"

Step 8: Go to the Clever Portal → Click on your Teacher Page for the corresponding class (Example: 1st Hr - Algebra)

Step 9: Click "ADD" in the bottom-right corner and select "LINK". Paste the Meeting URL where it says 'PASTE LINK HERE...' → name the link (ex. Mr. Conn's Zoom) → upload this Zoom logo here as the icon → Click 'Add link'

Step 10: The Zoom icon will now appear on your teacher page for both you and your students to access. Any time you and your students want to join your virtual classroom, simply click on the Zoom icon!
 

Step 11: Repeat steps 3-10 for each of your classes. 

Pro Tip:  
Consider adding your picture as your app icon for Zoom
to create a more personalized experience!

How do I update my virtual meetings to support password protection?

Beginning April 6, 2020, Zoom has updated the default settings for education customers to enable password protection for meetings. If your attendees are joining via a meeting link, please follow the directions below to update the link on your Clever Teacher Page. This will ensure students will not need to enter a password when joining your meeting:

Step 1: Log in to the Clever Portal

Step 2: Click on the Zoom application in the Clever Portal

Step 3: Click on “Meetings” from the left-hand navigation

Step 4: Click on the name of the scheduled meeting you wish to adjust

Step 5: Copy the updated Join URL

Step 6: Go to the Clever Portal → Click on your Teacher Page for the corresponding class (Example: Algebra 1)

Step 7: Hover over the icon for your existing Zoom link and click Edit

Step 8: Paste the updated Join URL where it says “PASTE LINK HERE…”

Step 9: Click “Save link”

Step 10: The updated URL will now be available to your students. Repeat these steps for each of your Zoom links.

For meetings scheduled moving forward, the meeting password can be found in the invitation and will automatically be included in the Join URL.

How do my students log in to Zoom?

Once you have created a Zoom icon for your students, they will simply log in to the Clever Portal → Click on your teacher page → Click on the Zoom icon that you added. They will immediately be taken to your virtual meeting! 

Recommended Zoom Settings

Tips from Zoom: How to Keep the Party Crashers from Crashing Your Zoom Event

Waiting Room

Description: The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once
Directions: Setup
Tutorial: How to use

Mute upon entry

Description: Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves
Directions: Setup - Log in to Clever > Click on Zoom > Settings > Mute participants upon entry > toggle to green
Tutorial: How to use 

Disable screen sharing for students

Description: Allow only the teacher to share their screen or content during meetings
Directions: Setup - Log in to Clever >  Click on Zoom > Settings > Screen Sharing > Who can share? > Select "Host only" > Click "Save"
Tutorial: How to use 

Disabling In-Meeting Chat

Description: This will prevent the host, co-hosts, and participants from chatting for any meetings you host. The Chat option will no longer appear in the Meeting Controls.

Directions: 

1. Sign in to Clever
2. Click on the Zoom icon to sign in to the Zoom web portal.
3. Click Settings.
4. Click the Chat and Private Chat toggles to disable in-meeting chat.
5. Click Save Changes.

How can I get help with using Zoom?

Zoom has a large number of resources to support you and your students. These resources can be found at https://support.zoom.us

Here are some resources from their Help Center that Clever recommends to get started!

Zoom Video Tutorials (1 Minute each!)

Meeting and Webinar Best Practices

Managing meetings with updated controls

Frequently Asked Questions

Zoom Technical Support

If you or your students encounter technical problems with Zoom, you can submit a support request. "Support Hours" are 24 x 7, including public holidays, where agents or technical engineers are available for email or live support.