In this article, you will see instructions copied from the Sapphire Support site.
In this article
Navigation on the Gradebook Screen (Responsive)
The main function of the Gradebook screen is to record student grades; however, this screen has many navigation and display settings available.
Use the menu to access other screens in the gradebook. Click the three horizontal lines at the top of the screen in the dark blue bar on the left side of the screen. The dark blue bar expands and the menu is visible and contains a search field. Use the search field to find a specific screen when you do not know its location within the menu structure. As you start typing in the search field a list forms, click to select the screen when it appears on the list.
When you expand the menu, the options you see correspond to the icons located under the three horizontal lines.
- Click to go to the Welcome screen.
- Click to go to the My Gradebook menu.
- Click to go to the My Class menu. This icon only appears after you have selected a course and section.
- Click to go to the Options menu. This icon only appears after you have selected a course and section.
- Click to go to the Reports menu. This icon only appears after you have selected a course and section.
- Click to go to the Utilities menu.
- Click to go to Sapphire's Online Help.
Help, Go to Legacy, and Log Out
Click Hello [username] found in the top right corner of the screen to access the Sapphire LMS Online Help system, go back to the legacy LMS screens, or to log out. REMINDER!!!!! The Legacy system will be no longer available as of January 2022.
Course Section and Marking Period Drop-downs
Use the Course Section drop-down found in the toolbar to select a different section of the course you selected on the Welcome screen; use the Marking Period drop-down to select a different Marking Period. Once you select a new Course Section or Marking Period using one of these drop-downs, a green Change button and a Reset button appear. Click Change to change to the selected Course Section or Marking Period. Click the Reset button to stay where you are. These two drop-downs appear on every class specific screen.
Breadcrumbs are links at the top of the screen that allow you to go back to previous areas in LMS's hierarchy. For example, to go back to the gradebook screen, click Main Gradebook.
Display Options on the Gradebook Screen (Responsive)
There are many display options on the Gradebook screen, allowing you to customize the view.
The Quick Filter is found under the breadcrumbs, it allows you to view only one student's grades. This is helpful if you want to show a student his or her grades but do not want that student to see the grades of the other students in the class.
Start typing a student's name in the Quick Filter field until the appropriate student is the only one that appears on the screen. To make all students reappear, remove the name from the Quick Filter field.
Filter & Sort contains the following options:
Click Columns to select the columns you want displayed on the Gradebook screen. The last option, Freeze first column, makes the Student Name column visible when scrolling to the right. You can also make specific assignments, category totals, or student information either visible or not from this menu.
The Student options are:
- id: This is the student's ID
- name: This is the student's name
- book: This is the text book number assigned to the student
- level: This is the student's grade level
- grade: The is the student's current grade average
- Custom 1 - 5: See Nicknames and Custom Columns
- CWP Grade Total: This is the student's current grade average as it is currently displaying on the Community Web Portal
Click Category Grades to add a column to the right of the Name column that displays the grade totals for each category.
Click Assignments to see a list of all assignments. Select the assignments you want to see from the list.
Click Restore Defaults to reset the options.
Click Rows to select the specific Students you want visible on the Gradebook screen. The last option, Freeze top row, makes the Assignment Name, Max Points, and Max Extra Credit rows remain visible when scrolling down. Click Restore Defaults to reset the options.
Show All, Previous, and Next allow you to paginate the assignments on the screen. Click the down arrow next to Show All to set how many assignments you want to see at one time. Options are Show All, Show 5, Show 10, Show 20, and Show 30. Depending on the options selected, you may need to scroll to the right to see them all. Previous and Next allow you to see the previous or next set of assignments based on the number of assignments selected.
Assignment Options on the Gradebook Screen (Responsive)
Click on an assignment name and the available options for the assignment display. The options are Edit Assignment, Fill Down Grade, Import Grades, Edit Student Grades, and Hide All Other Columns. There is also a + Assignment button on the screen, this allows you to create a new assignment.
Click Edit Assignment to go to the Edit Assignment screen. See Edit Assignments for additional information.
This is a helpful feature when all or most students earn the same number of points for an assignment. Click Fill Down Grades, a window opens where you enter the points earned to give all students for the assignment. Enter the number of points in the field and click OK. Then you only need to change the number of points for the students that did not earn that number of points.
This feature allows you to import grades from a Microsoft Excel file (.xlxs or .xls), a CSV file (.csv), or a TSV file (.tsv) that contains the student's ID and grade for an assignment.
- Click Import Grades from the Assignment menu. The Import Assignment Grades screen opens on the Upload File tab.
- Click the Select a file button to choose a file to import.
- Enter the Row to pull column headings from. The default is 1, change to 0 if your file does not contain a header row.
- Click Continue. The Column Mappings tab opens.
- Use the Student ID drop-down to select the column that contains the student IDs.
- Use the Assignment Grades drop-down to select the column that contains the grades.
- Click Continue. The Import tab opens. The screen displays the grades that will be imported once the Import button is clicked.
- Rows in red have an error and are ignored when importing. You can input a valid grade on this screen, the updated grade will be imported to the Gradebook.
- If a student does not have an entry in the source file, then that student's grade is blank after the import.
- If a student has an entry in the source file, but the score is blank, then that student's grade is blank after the import.
- Click Import. A message displays, Grades will be imported and the Gradebook will recalculate. Are you sure you wish to continue?
- Click OK to continue or click Cancel.
Click Edit Student Grades and a side panel opens on the right side of the screen. The panel allows you to enter or edit student grades for the assignment.
After you enter a grade for a student a and display. Click to enter assignment specific comments for the student; the lets you know the grade has changed and not yet saved.
Once the panel is opened, you can use the Select an Assignment drop-down to select a different assignment. You can also use the arrows to move to the previous or next assignment.
Click x in the upper right corner of the panel to close it.
Click Hide All Other Columns to hide all assignments leaving only the one selected visible. Once clicked, the option becomes Show All Columns.
Student Options on the Gradebook Screen (Responsive)
From each student row, you have the ability to do the following:
Click next to the student's name you want displayed. Select Hide Other Students. All other students are hidden while the selected student remains visible. When selected Hide Other Students changes to Show All Students, click Show all Students to make the other students reappear.
Click next to the student's name and select Grades & Comments. The Student Grades and Comments screen opens.
Click next to the student's name and select Edit Assignment Grades. A side panel opens on the right side of the screen.
The panel allows you to enter or edit student grades for any assignment. It also allows you to enter assignment specific comments for the selected student. Once the panel is opened, you can use the Select a Student drop-down to select a different student. You can also use the arrows to move to the previous or next student. Click x in the upper right corner of the panel to close it.
- Click next to a student's name. The General Comments box opens.
- Enter comments.
- Click Save to keep the comments or click Cancel.
Click the student's name and the Quick Lookup Window opens.
When an assignment is created, all students initially have a blank grade box in the column for that assignment. You can enter the grades the students earned for the assignment in the box. Click inside a box to activate it. An inner box opens; this is where you enter the points earned for the assignment. appears in the upper left corner of the cell, indicating the grade has been entered or changed. Click to add an assignment specific comment. Use the Tab key to move from left to right, use the arrow keys to move in any direction, or use the mouse to click inside the box.